Many small and medium-sized businesses subscribe to Microsoft365 (formally Office 365) to maximize the advantages of the productivity suite and collaboration tools. Microsoft365 offers access to familiar tools, such as Word, Excel, PowerPoint, Outlook, and OneNote, which are widely used and quite familiar across many industries and sectors. Small and medium-sized businesses commonly use these tools to create documents, spreadsheets, presentations, and manage email, enhance productivity and minimize their learning curve. Microsft365 offers a lot more than these familiar productivity applications. In fact, Microsft365 is a Cloud-based collaboration tool that enables real-time collaboration and document sharing among team members, regardless of their location. Multiple people can simultaneously work on the same document, co-author and make changes that are instantly visible to others, facilitating seamless teamwork. In today’s post we examine the benefits of Microsoft365 file storage and sharing features, which aren’t well understood among many small businesses.
The continued impact of the trends that took hold during the pandemic reshaped how, where and when people work. Despite many attempts, most employees still work remotely at least one day a week and there is little evidence this new normal will change any time soon. Technology will play a crucial role in rebalancing, reconstructing, and reinvigorating small and midsize businesses as they continue to adapt and plug the holes of productivity, cybersecurity, and accountability.
ONE DRIVE
A Microsoft365 subscription includes OneDrive, a cloud storage service that provides each employee with a generous amount of storage space. Businesses can store and sync files across devices, ensuring accessibility from anywhere. OneDrive also helps secure file sharing with internal team members or external stakeholders, enhancing collaboration and file management.
MICROSOFT TEAMS
Microsoft Teams, an integral part of Microsoft365, is a hub for communication and collaboration. It offers instant messaging, video conferencing, audio calls, and screen sharing features, enabling efficient communication and virtual meetings. Teams also integrates with other Microsoft tools, allowing employees access to saved documents, spreadsheets, calendars, and other shared resources directly from Teams.
SHARE POINT SharePoint is a highly customizable Cloud-based content collaboration and management platform that helps teams work remotely, work together, and work smarter. Used by over 200,000 small and medium-sized businesses globally, SharePoint is a content management platform that encourages collaboration among teams, regardless of where they are in the world. SharePoint allows a business to manage all its corporate content (from marketing materials to financial records to client files and more), create websites and company intranets to keep all employees informed on what’s happening, create business processes to automate mundane tasks (like workflows) and build customized applications that help teams become more productive.
Let’s look a little deeper into the benefits of SharePoint.
SharePoint is more than just a cloud-based content collaboration and management platform; it's a tool that can revolutionize how your organization communicates, collaborates, and runs. From secure content storage and real-time collaboration to advanced automation workflows, SharePoint supplies an all-in-one solution for your business needs. It’s important to remember that every platform, including SharePoint, has its strengths and weaknesses. SharePoint stands out among other platforms, such as Google Drive, for its extensive features that go beyond simple file storage, offering a more comprehensive solution for businesses.
If you want to explore the benefits of SharePoint, which is probably already included in your Microsoft365 subscription, contact us. Roark Tech Services can help you examine the existing environment, recommend a structure, offer tips to use a properly configured SharePoint environment, and recommend best practices. We offer white glove, personalized technology services and support. Roark Tech Services is an expert in fit-for-purpose technology solutions exclusively for Small and Medium-Sized Businesses. Always consult with us first. If you don’t have an IT Partner that you can trust to give you the right support and advice, we’d love to help. Contact us.